Flooring, Fireproofing, Sealing, and More: How to Get It All Done Within Budget and On Time

Get­ting your facility’s floor­ing, fire­proof­ing, and oth­er con­struc­tion and ren­o­va­tion projects done with­in your bud­get and on time does not have to be chal­leng­ing. If you are start­ing any ren­o­va­tion project and want to ensure every­thing is done quick­ly with­out break­ing the bank or com­pro­mis­ing qual­i­ty, con­sid­er the fol­low­ing tips:

How to Com­plete Ren­o­va­tion Projects With­in Bud­get and on Time

Have a Detailed Plan

Detailed and strate­gic plan­ning is cru­cial to suc­cess­ful con­struc­tion or ren­o­va­tion project man­age­ment. A well-thought-out project plan max­i­mizes effi­cien­cy and gives your team and con­trac­tors a step-by-step roadmap for com­plet­ing the work with­in bud­get and on schedule. 

This plan should include deliv­er­ables, goals, and project mile­stones. You must deter­mine what equip­ment is need­ed and what labor is required. You also need to coor­di­nate with ven­dors, devel­op a safe­ty plan, etc. 

Con­trac­tors typ­i­cal­ly take care of this process, but facil­i­ty man­agers or prop­er­ty own­ers need to com­mu­ni­cate their require­ments clear­ly to min­i­mize pos­si­ble changes or over­looked steps that can cause delays.

Prac­tice Open and Effec­tive Communication

Effec­tive com­mu­ni­ca­tion is also cru­cial for the suc­cess of your con­struc­tion project. When there’s good com­mu­ni­ca­tion between your team, the con­trac­tors, and oth­er stake­hold­ers, you can min­i­mize the risk of mis­un­der­stand­ings and cost­ly issues that could delay the com­ple­tion of the project. Con­trac­tors can often ask many ques­tions, but don’t hes­i­tate to make queries of your own, like how long it takes to fire­proof a prop­er­ty. Hav­ing a knowl­edge­able sin­gle point of con­tact to help with sequenc­ing and fore­casts will go a long way to success.

Deter­min­ing meth­ods of com­mu­ni­ca­tion for infor­ma­tion shar­ing and spe­cif­ic tasks can help achieve effec­tive com­mu­ni­ca­tion. Addi­tion­al­ly, you must iden­ti­fy points of con­tact. This will ensure a path of com­mu­ni­ca­tion so infor­ma­tion can get to the right indi­vid­u­als at the right time.

With effec­tive com­mu­ni­ca­tion, your team and con­trac­tor can pre­vent prob­lems that could result in delays or cost­ly issues and improve team­work. When every­one com­mu­ni­cates and col­lab­o­rates effec­tive­ly, your con­struc­tion project is more like­ly to run with­out fac­ing major issues, fin­ish­ing on time and with­in your budget. 

These days, com­mu­ni­ca­tion between teams can be made more seam­less through project man­age­ment and the use of com­mu­ni­ca­tion soft­ware. So, con­sid­er a con­trac­tor that uses a reli­able solu­tion that allows for bet­ter communication. 

Ensure Strong and Seam­less Collaboration

Whether installing con­crete floor­ing, apply­ing sealants, or fire­proof­ing your prop­er­ty, more than one per­son will be work­ing on the project. For the task to be com­plet­ed on time and with­in your bud­get, every­one must be on the same page about their spe­cif­ic roles. All team mem­bers should be aware of their respon­si­bil­i­ties and sources of information. 

When every­one involved has a shared under­stand­ing of the project’s require­ments, they will more eas­i­ly address issues that could arise with­out wast­ing time and mon­ey. This seam­less col­lab­o­ra­tion can also pre­vent con­fu­sion, mis­takes, and rework. 

To achieve good project col­lab­o­ra­tion, start by build­ing rela­tion­ships with all stake­hold­ers. Get the key team mem­bers involved from the begin­ning dur­ing the project’s plan­ning stage. Of course, ensure you main­tain effec­tive com­mu­ni­ca­tion through­out the project. 

Use One Contractor

If you need mul­ti­ple projects done simul­ta­ne­ous­ly, con­sid­er hir­ing one con­trac­tor. Stick­ing with one con­trac­tor for sev­er­al projects offers more ben­e­fits than work­ing with mul­ti­ple vendors.

Here are some of the benefits:

1. Pro­gram-Cen­tric Approach

By hir­ing one con­trac­tor for mul­ti­ple projects, facil­i­ty man­agers can shift their mind­set from a project-cen­tric mod­el to a pro­gram-cen­tric one. A pro­gram-cen­tric approach elim­i­nates the exten­sive onboard­ing process that is com­mon when you hire sep­a­rate con­trac­tors for each of your projects. One con­trac­tor with a pro­gram-cen­tric approach can save you time and oth­er valu­able resources and pre­vent mis­align­ments in expec­ta­tions and standards.

2. Sin­gle Point of Contact

When deal­ing with paper­work, includ­ing project doc­u­ments, con­tracts, fold­ers, and bills, most can agree that less is bet­ter. Hav­ing a sin­gle point of con­tact for billing, sched­ul­ing, and oth­er process­es reduces the amount of paper­work you deal with while stream­lin­ing your progress. 

3. Com­pli­ance Assurance

You can eas­i­ly ensure the con­trac­tor com­plies with GMP stan­dards and OSHA reg­u­la­tions, as com­pli­ance with these stan­dards isn’t option­al. With a sin­gle con­trac­tor, you can ensure that these bases are cov­ered at all times.

4. Time Savings

Hav­ing one con­trac­tor work on mul­ti­ple projects is a major time saver, espe­cial­ly when it comes to sim­pli­fy­ing the onboard­ing process. If you hire mul­ti­ple ven­dors, you’re left to wor­ry about onboard­ing each of them, get­ting them up to speed, and keep­ing them all on the same page. How­ev­er, with a sin­gle con­trac­tor, you only go through the onboard­ing process and rela­tion­ship-build­ing once. 

5. Con­sis­ten­cy in Quality

A con­trac­tor offer­ing a wide range of ser­vices typ­i­cal­ly has con­nec­tions with var­i­ous sup­pli­ers. They know where to source high-qual­i­ty but cost-effec­tive mate­ri­als for your projects. You don’t have to wor­ry about incon­sis­ten­cies in the qual­i­ty of mate­ri­als and work. In addi­tion, they may be able to give you good deals when sourc­ing materials.

6. Famil­iar­i­ty With the Structure

With a sin­gle con­trac­tor, you can be sure that the team knows your facility’s struc­tur­al strengths, weak­ness­es, and spe­cif­ic modes of oper­a­tion. So, if the project is com­pro­mised in any way, the team knows how to resolve the issue and pre­vent it from worsening.

7. Mon­i­tor the Project’s Progress 

As much as you and your con­trac­tor want every­thing to progress accord­ing to plan, issues can arise and derail your project. Being atten­tive to minor issues can help pre­vent major prob­lems from developing. 

Once your project starts, ana­lyze progress reports, mon­i­tor the sched­ule and bud­get, and man­age risks. If an activ­i­ty or task is falling behind sched­ule, it is vital to deter­mine the root cause. For exam­ple, if there’s low pro­duc­tiv­i­ty, the rea­son may be a delay in mate­r­i­al deliv­ery. After dis­cov­er­ing the cause of the issue, you can revise your sched­ule and come up with a solu­tion that will get every­thing back on track.

Final­ly, choose your con­trac­tor care­ful­ly. Research and ask ques­tions. Find out essen­tial infor­ma­tion like how much intu­mes­cent fire­proof­ing costs per square foot so you have a basis for esti­mates you may receive. Get more than one quote and com­pare them. 

Hire the Right Team: How Kaloutas Can Get All Your Projects Done on Time and With­in Your Budget

Kaloutas is trust­ed by facil­i­ty man­agers and indus­tri­al prop­er­ty own­ers across New Eng­land. The com­pa­ny is known to pro­vide the high­est stan­dards of indus­tri­al floor coat­ings, fire­proof­ing, sealants, paint­ing, and oth­er ser­vices. Our com­pa­ny has been around for more than three decades and remains com­mit­ted to pro­vid­ing the best solu­tions for your business. 

With a wide array of ser­vices, you can con­sid­er Kaloutas a one-stop shop for all your indus­tri­al projects. You won’t need to onboard mul­ti­ple teams with dif­fer­ent bud­gets and project man­age­ment styles, nor will you get stuck in a seem­ing­ly end­less cycle of bid­ding wars and project plan­ning. Kaloutas can get it all done; the Kaloutas team will cus­tomize any ser­vice accord­ing to your facility’s demands and com­pli­ance requirements.

To ensure every­thing is com­plet­ed on time and with­in your bud­get, the com­pa­ny deploys expe­ri­enced and expert-lev­el team mem­bers who will ask the right ques­tions to guar­an­tee that every­one involved is on the same page. 

Every team mem­ber at Kaloutas has han­dled dif­fer­ent kinds of projects, learn­ing and grow­ing through expe­ri­ence. You can turn to our team with total confidence.

Once you hire Kaloutas, the team will con­duct proac­tive plan­ning and imple­ment reli­able project com­mu­ni­ca­tion sys­tems. This ensures that you won’t have to jug­gle bud­gets and sched­ules on your own. 

Fur­ther­more, Kaloutas also guar­an­tees that the team will get every project done with­out stop­ping work. With this guar­an­tee, you won’t be deal­ing with unplanned down­time, pro­duc­tion delays, or cost­ly shutdowns. 

For more infor­ma­tion on Kaloutas and for oth­er queries, please don’t hes­i­tate to con­tact our team online.