What to Include in a Facility Maintenance Plan Template for Industrial or Commercial Use

As the old say­ing goes, ​“If you fail to pre­pare, pre­pare to fail” – and we believe that’s just as true for facil­i­ty maintenance.

If you’re in charge of build­ing oper­a­tions man­age­ment for a com­mer­cial or indus­tri­al space, make sure your facil­i­ty main­te­nance plan is com­pre­hen­sive and rel­e­vant to the demands of your work­space, the needs of your employ­ees, and the safe man­u­fac­tur­ing and deliv­ery of your prod­uct or service.

Poor Plan­ning = Greater Risk

Per­haps the great­est ben­e­fits of thor­ough facil­i­ty main­te­nance plan­ning are risk reduc­tion and haz­ard avoid­ance. The more com­pre­hen­sive your plan, the low­er your risk of health and safe­ty haz­ards, con­t­a­m­i­na­tion, dam­age, and work dis­rup­tion that could be caused by things like floor­ing imper­fec­tions, a peel­ing paint job, or a lack of prop­er indus­tri­al cleaning.

What to Include in Your Template

If you’re cre­at­ing or revis­ing a facil­i­ty main­te­nance plan tem­plate, we sug­gest includ­ing the fol­low­ing elements:

Focus Areas: You need to deter­mine which areas of your facil­i­ty need main­te­nance or upkeep. 

• Paint­ing Main­te­nance: When paint peels and chips due to light, smoke, or mois­ture inter­fer­ence, sen­si­tive prod­ucts and indus­tri­al process­es could be com­pro­mised, too. 
• Util­i­ty Checks: Do all lights, switch­es, and water/​electrical fix­tures work prop­er­ly? Is there any frayed wiring?
• Ceil­ing and Floor Main­te­nance: These are two of the most over­looked areas when it comes to com­mer­cial and indus­tri­al facil­i­ty main­te­nance. Yet their dam­age can be some of the most cost­ly and time-con­sum­ing to repair and replace.
• Park­ing and Vehi­cle Safe­ty: What’s the con­di­tion of your park­ing lot? Is it lev­el and well-lit? Are spaces delin­eat­ed clearly?
• Equip­ment: Make sure hang­ing equip­ment works prop­er­ly and that rest­ing equip­ment isn’t caus­ing dam­age or wear and tear to your floor­ing or walls.
• Mark­ing and Sig­nage: Are prop­er wayfind­ing signs in place and clear­ly vis­i­ble? What about emer­gency sig­nage? Are there clear walk­ways that allow ample space for peo­ple, prod­uct, and equip­ment? Are haz­ardous or dan­ger­ous areas/​storage clear­ly marked?
• Clean­ing: Depend­ing on your indus­try, your com­mer­cial or indus­tri­al space may need reg­u­lar, spe­cial­ized clean­ings.
• Doors and Win­dows: Are they prop­er­ly sealed to pre­vent mois­ture inter­fer­ence and air­borne contaminants?

Sched­ul­ing: Don’t wait until there’s a prob­lem to fix some­thing. Sched­ule reg­u­lar walk­throughs and check-ins through­out your space to ensure com­pli­ance and safe­ty, and to keep the run­ning of your busi­ness on track. Make sure you doc­u­ment changes and updates along the way.

Emergency/​Accident Pre­pared­ness: Make sure all employ­ees and facil­i­ty main­te­nance per­son­nel know what to do if there’s a haz­ard, acci­dent, or emer­gency in your com­mer­cial or indus­tri­al space. Post this infor­ma­tion through­out your facil­i­ty and con­duct ongo­ing edu­ca­tion as needed.

Exe­cu­tion: Who is respon­si­ble for what aspects of your facil­i­ty main­te­nance plan? How do you doc­u­ment main­te­nance and fol­low-up? If you don’t have the man­pow­er or resources to do cer­tain clean­ing, paint­ing, or main­te­nance projects in-house, are you work­ing with a con­trac­tor who under­stands your indus­try require­ments and com­pli­ance needs? Are they get­ting the job done to your sat­is­fac­tion with­out inter­rupt­ing your business? 

Proac­tive plan­ning is a great invest­ment in your busi­ness. We can help you revise, expand, and exe­cute your facil­i­ty main­te­nance plan so that your com­mer­cial or indus­tri­al space stays safe and indus­try-com­pli­ant. And we can do it all with a no-work-stop­page guar­an­tee, so your pro­duc­tiv­i­ty nev­er takes a hit. Ready to get things done? Sched­ule a walk­through today.

Kaloutas is New Eng­land’s pre­mier con­trac­tor for com­mer­cial & indus­tri­al paint­ing, floor­ing, and relat­ed ser­vices. Estab­lished in 1987, Kaloutas has become a trust­ed resource for gen­er­al con­trac­tors, facil­i­ties man­agers, and build­ing own­ers from Con­necti­cut to Maine. Our team prides itself on high qual­i­ty work­man­ship, jobs done on time & bud­get, and tack­ling com­plex projects that oth­er con­trac­tors don’t have the expe­ri­ence or resources to han­dle. Con­tact us today for a paint­ing or floor­ing esti­mate, or give us a call at 978−532−1414 to learn more.