Facility Maintenance: How to Conduct a Walkthrough | Kaloutas

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Facility Maintenance: How to Conduct a Walkthrough

 Facility Maintenance: How to Conduct a Walkthrough

Facil­i­ties across all indus­tries require rou­tine main­te­nance to ensure effi­cien­cy, pre­vent major repairs, pro­mote the health and safe­ty of those inside, and com­ply with state and fed­er­al reg­u­la­tions. This main­te­nance must account for every aspect of a facil­i­ty, includ­ing the con­di­tion of its struc­ture, equip­ment, util­i­ty sys­tems, and more. Keep­ing track of all these mov­ing parts is no sim­ple task, but neglect­ing any of them can result in a major blow to your business. 

There­fore, it’s imper­a­tive to con­duct reg­u­lar and thor­ough walk­throughs to make sure every com­po­nent is func­tion­ing as it should, and to dis­cov­er issues ear­ly on before they cause larg­er prob­lems. But how often should these walk­throughs take place? What items should be includ­ed? And who should per­form them?

To answer these ques­tions, let’s dis­cuss what a facil­i­ty walk­through is and break down how to con­duct a walk­through for prop­er facil­i­ty main­te­nance.

What Is a Facil­i­ty Walkthrough?

A facil­i­ty walk­through (or just walk­through, for short) is a delib­er­ate obser­va­tion of the facil­i­ty’s com­po­nents, assets, and oper­a­tions. These are per­formed for a num­ber of rea­sons, includ­ing improv­ing oper­a­tional effi­cien­cy, increas­ing safe­ty for all per­son­nel, audit­ing mate­ri­als, cal­cu­lat­ing main­te­nance needs and costs, adher­ing to reg­u­la­tions, and so on. You might think of a walk­through as a phys­i­cal exam­i­na­tion (like you’d receive from your pri­ma­ry care physi­cian). But instead of check­ing the vitals of a human body, you’re inspect­ing the con­di­tion of your entire facil­i­ty for the bet­ter­ment of its phys­i­cal well-being and that of every­one inside it. 

Even if your facil­i­ty is on the small­er side, you might sur­prised at how many vital signs” you need to check, such as elec­tri­cal com­po­nents, fire and safe­ty sys­tems, doors and locks, plumb­ing, caulk­ing, paint — the list goes on. In order to cov­er all of your bases, you need to have a plan in place. That’s where a part­ner like Kaloutas comes in. We help facil­i­ty man­agers con­duct the most thor­ough and effi­cient walk­throughs when it mat­ters most so they can con­tin­ue to oper­ate their facil­i­ties with confidence.

The Best Ways to Pre­pare for a Walkthrough

Here’s our advice for prepar­ing for your next facil­i­ty walkthrough.

Set the Schedule

Before you start map­ping out the details of your walk­through, you need to come up with a broad facil­i­ty main­te­nance plan that out­lines how often these inspec­tions should occur. This sched­ule will look dif­fer­ent for every facil­i­ty, espe­cial­ly those in dif­fer­ent indus­tries. Addi­tion­al­ly, walk­throughs may be divid­ed into small­er, more fre­quent inspec­tions. So, a man­u­fac­tur­ing plant, for instance, might con­duct bi-week­ly or month­ly walk­throughs of a giv­en room or area, and reserve full-facil­i­ty walk­throughs once a quar­ter or twice a year. Your walk­through sched­ule might also coin­cide with legal­ly-man­dat­ed inspec­tions (i.e. those by OSHA or the EPA) to ensure your facil­i­ty is in prop­er shape.

Make a List

Once you’ve deter­mined when these walk­throughs will hap­pen, start cre­at­ing a mas­ter list that out­lines the var­i­ous things you’ll inspect along the way. You can approach this list in a num­ber of ways. You might estab­lish a rubric that grades the con­di­tion of a giv­en object (such as a 1 – 10 scale). It’s also a good idea to list spe­cif­ic pieces of equip­ment and oth­er com­po­nents that require inspec­tion just to make sure you don’t miss any­thing. Addi­tion­al­ly, your list might include mul­ti­ple sec­tions regard­ing var­i­ous para­me­ters that apply to spe­cif­ic items. You can always adjust this list as needed.

Plan the Route

Next, you’ll want to deter­mine the most effi­cient and sen­si­ble plan of attack for your walk­through. Div­ing right in with­out a map of any kind can waste time and cause you to miss some­thing impor­tant. Pro­fes­sion­al facil­i­ty main­te­nance ser­vices will often per­form some mock walk­throughs until they find the most log­i­cal route, and then record it so oth­ers can fol­low it as well.

Cre­ate a Log

As you run your test walk­throughs, keep your mas­ter list handy. This way, you can recon­fig­ure the list and make nec­es­sary addi­tions that you might not have thought about before. For exam­ple, maybe you for­got all about floor coat­ings but dis­cov­er that they need atten­tion in some areas. You can then copy the mas­ter list and turn it into sep­a­rate logs for each piece of equipment/​component etc., for a more detailed inspection.

Part­ner Up for the Walkthrough

When it’s final­ly time to con­duct the walk­through, don’t go it alone. Two pairs of eyes are always bet­ter than one, after all. The per­son or peo­ple with you might notice some­thing that you would have oth­er­wise passed by. Part­ner­ing up also increas­es account­abil­i­ty and safe­ty, ensur­ing that no one cuts cor­ners or makes a dan­ger­ous mis­take dur­ing the inspection.

Note and Pri­or­i­tize Points of Concern

Once you com­plete the walk­through, you’ll be left with a detailed log that goes over the con­di­tion of var­i­ous aspects of your facil­i­ty. Now, you have to get your pri­or­i­ties in order. Which com­po­nents need the high­est degree of main­te­nance or repair? Which are begin­ning to show signs of dam­age or fail­ure? Which are in decent con­di­tion for the time being? Put in the prop­er work orders for those items at the top of your list, and make sure small­er issues get addressed in a time­ly fash­ion as well.

Find Pat­terns for Improved Effi­cien­cy and Safety

As you con­duct mul­ti­ple facil­i­ty walk­throughs over time, you’ll like­ly see the emer­gence of some pat­terns. For instance, you might note that a cer­tain piece of equip­ment breaks down more often than oth­ers. Or you might deter­mine that your floors need resur­fac­ing every few years. Or per­haps your floors need new safe­ty strip­ing done every year. Pay atten­tion to these broad­er pat­terns so you can devel­op a more effi­cient, safe, and proac­tive facil­i­ty main­te­nance regiment.

Let Kaloutas Walk You Through Facil­i­ty Maintenance

Con­duct­ing rou­tine walk­throughs is nec­es­sary but not always easy. Kaloutas knows this, and we are here to help. Our facil­i­ty main­te­nance ser­vices take the guess­work out of walk­throughs and guar­an­tee that your work­place stays oper­a­tional, safe, and com­pli­ant. To learn more about us and all that we do, con­tact us here and give us a call at 9785321414.

Kaloutas is New Eng­land’s pre­mier con­trac­tor for com­mer­cial & indus­tri­al paint­ing, floor­ing, and relat­ed ser­vices. Estab­lished in 1987, Kaloutas has become a trust­ed resource for gen­er­al con­trac­tors, facil­i­ties man­agers, and build­ing own­ers from Con­necti­cut to Maine. Our team prides itself on high qual­i­ty work­man­ship, jobs done on time & bud­get, and tack­ling com­plex projects that oth­er con­trac­tors don’t have the expe­ri­ence or resources to han­dle. Con­tact us today for a paint­ing or floor­ing esti­mate, or give us a call at 9785321414 to learn more.

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